In many small businesses, the till and the books are two separate worlds. At the end of the day, or the week, someone types the sales into the accounting software. It works, until it does not.
The cost of typing it twice
Re-keying is slow, and it is where mistakes creep in. A missed day, a mistyped total or a forgotten refund does not show up until month-end, when the books and the stock stop agreeing. By then nobody remembers what happened.
What a link changes
When the POS posts into the accounting system, three things follow.
- Sales reach the ledger without anyone typing them. Cash, cards, wallets and part payments arrive as they were taken.
- Stock moves with the sale. The stock figure in your accounts is the stock on the shelf, not last month’s guess.
- Month-end gets shorter. You are checking, not building.
E Stream describes SQL POS as integrated with SQL Accounting, with inventory that synchronises promptly. That is the shape of link to look for.
What to ask any POS vendor
- Does it post sales in real time, or in a daily batch?
- Does it post stock movements as well as sales?
- How do part payments, several payment types on one sale, returns and voids reach the ledger?
- Which accounting systems does it link to, and who sets the link up?
- When the two disagree, who fixes it?
When an export is enough
A single small outlet with modest volume and a bookkeeper who works weekly can live with an exported report. GEBME POS, for instance, produces sales, payment, item and operations reports you can export. How those reports reach your accounting software is a matter of set-up.
The case for a real link gets stronger as soon as stock matters, you open a second outlet, or you need to consolidate e-Invoices.
Where we come in
If you run a shop that holds stock, SQL POS and SQL Accounting are built to work together. If you serve food and drink, we look at GEBME POS and how its reports reach your accounts. Either way, we start with a free consultation about how you trade today.